A board portal solution is a collection of digital tools which bring all stakeholders into the board. These tools help with administrative tasks as well as facilitating collaboration, enhanced discussions and governance monitoring. This allows the board to make better decisions in a shorter time and to follow the changing regulations in a timely manner.
The best board portal solutions are user-friendly for all members, regardless their expertise in technology. They also make administration easier and faster by automating processes and reducing the reliance on email. This lets them spend more on governance and improve meeting preparation and discussion during meetings.
In addition, it’s critical that any solution for a board portal is secure and offers an audit trail that is robust. This way, the organisation officials can be assured that the portal is in compliance with strict standards for data privacy. Additionally, communication between members is held within the portal, not in individual emails which are more prone to cyber-attacks.
Board-level documents are among the most sensitive data in an organization. Choosing the proper portal will ensure they are safe at every point in their lifecycle. Features like remote wipe, permissions dependent on roles and permanent purge help to ensure that data does not disappear or get lost.
A good board portal should also offer many scheduling options for meetings and other events. This will allow board members to attend meetings from any location and at any time, which can be very useful for remote or hybrid meetings. Video conferencing should be considered for meetings where face-toface meetings aren’t possible.